Document Scanning, when done right, is an extremely detailed and a multi-step process, and also when not done right, could cost your business dearly and also possible legal troubles. You need to work with a vendor who has the experience to ensure every page is scanned and no pages were missed while scanning. When asking for document scanning prices, it is very important to know, what the Digital Conversion Process entails. Does it include for Pick up, Pilot box (sample scans), Document Preparation, Scanning, 100% Quality Control Assurance ( image comparison with original), Indexing/ File Naming, Indexing QA, Quality Control for Indexing, OCR Full Text Searchable, Final QA, Image Delivery?
To understand the pricing for your document scanning project, one should prepare or figure out the following questions, these help in our understanding, and therefore providing an accurate estimate;
- - The number of documents/ pages to be scanned.
- - Are your documents single-sided/ or both sided.
- - How much prep work is required.
- - The size & type of documents/ papers to be scanned.
- - Originals require Bitonal, Grayscale/ Color scans, scan resolution, etc
- - Whether documents are to be shredded or returned after processing
- - Desired digital file format e.g, PDF, JPEG or TIFF etc
- - How are the documents stored, in boxes (size & kind), cabinets/drawers, (type)?
- - What manpower, space, and financial resources can you budget for the project?
Document scanning pricing for any project may vary based on your requirements and the purpose of the scanning project. It also depends on the type of records that you have in hand to be digitized.
The first step is always to determine the volume of documents, that you estimate to have to scan, along with the requirements of the service, or any unique file naming and organization structure. Estimate the number of pages, as an initial step, because it is the best way to receive an accurate quote. Instead of counting individual pages, you can provide us information. Here is a link to assist you in some preliminary estimation. Check Here.
You also must keep in mind whether you need single-sided or double-sided scans. Double-sided pages add to the image volume thus, adding to the processing, review, conversion, and final cost. Also one has to consider the prep work needed to scan the records, as it takes quite it of time to prep the documents, removing staples, paper clips, taping torn documents, fixing or straightening corners, adding document separators.
We can price the project to include the following prep work:
- - Removing documents from file folders.
- - Removing staples, binding, clips, and other fasteners.
- - Taping documents, which need repair, tears.
- - Moving small post-it notes if covering content to the blank area, to capture all content.
- - Adding separators between separate documents, to be identified & indexed.
- - Removing binding, or cutting spine of bound originals.
The pricing of the project will vary based on the above factors. Larger projects, with multiple batches and bulk records, always entertain more aggressive pricing, per image or per box. We are happy to work with our customers to provide fixed boxed pricing or offer to the price per image. Pricing can be offered to include prep work, 100% Quality check, secure NAID shredding, pick up and return of the originals. Secure transfer of the scanned records is offered complimentary to all customers. Requesting scans in any physical media would add cost to the project for the additional cost f the media, and the whole invoice is then subject to sales tax as applicable for tangible deliverables.
At eRecordsUSA, we do not represent ourselves as being the cheapest scanning service available. We do, however, offer unparalleled quality and customer service, and would be pleased to provide you with a free, no-obligation quote. Simply call us at 510-900-8800, or use the Contact Us form and we’ll get back to you within 24 hours.
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We needed to have notebooks scanned and eRecordsUSA did just that in no time. The final file was more polished than I expected considering the notebooks had to remain intact. If you need a professional service with a quick turnaround time at very reasonable prices, I highly recommend eRecordsUSA.
- Andrew Dinh
I had a box of fading Newsweek and freelance clips. eRecordsUSA did a great job digitizing them. They look great, are searchable, and are conveniently located on one disc rather than in a haphazardly organized box. I recommend eRecordsUSA to any journalists and to anyone who wants to organize their office/life!
- Patricia King
- Writer - San Francisco
I dropped off a box of unorganized papers, when I received the scans back WOW! I love your work and your attention to detail. I will be sending you more work.
- Dr. Patrick Porter
- Porter Vision
I was very impressed with the professionalism and product I received from eRecordsUSA. They were efficient with the pick up of documents, and the scans are very user-friendly. I highly recommend them to any business.
- Nedda Ledgerwood
- Nedda Ledgerwood, Attorney
We needed many boxes of information scanned and shredded. eRecordsUSA picked up the documents, which was very convenient, and sent us the scans shortly thereafter. The on-site shredding service was an added bonus. All in all, eRecordsUSA helped our law practice truly become a \"paperless\" office
- Doron Ohel
- Doron Ohel Law Offices
I have had more than 15K of class papers that I collected while being 2 years in Stanford. I just left huge box with papers without particular order . eRecords scanned them and shredded paper versions. Thank you for high quality of scan services and for structuring all my papers according to the topics (free bonus that I got)!
- Igor Khamel
- Stanford Student
Great service, on time, reasonable price
- Mara Feeney
- Mara Feeney & Associates
eRecordsUSA did an outstanding job. Considering that we requested the job to be done during the Christmas holidays they delivered the job on time for us to be able to pull out the data needed for our publications. Clinical forms were scanned with high quality and they are easily searchable. Great job eRecordsUSA! I recommend them and I am sure I will ask their help in the future when needed.
- Erika Cavallone
Our experience was very pleasant. Great communication and follow up/through, timely and courteous. Would definitely use the service again.
- Christina McNabb
- Life Technologies
The team at eRecords has been terrific to work with in every respect. Fast, quality service and results at competitive pricing. Our group has been working with eRecords for over a year now and we will continue our business together.
As a member of the Sequoia Audubon Society of San Mateo County, we asked eRecords USA to scan old newsletters into PDF searchable files. They successfully scanned 2,853 pages representing 421 files. The newsletters were scanned in B&W at 400 dpi. Prior to beginning the project, eRecords USA provided us with a written estimate. They initially estimated the project to take 4-6 weeks but the project was completed in just 2 weeks. During my initial meeting with eRecords USA, Sharma took the time to ...
I am a happy repeat customer for over 3 years now! eRecordsUSA scanned all my course readers so I could go to class with my ipad instead of a heavy backpack full of paper. Very happy to have found them! Fast and reasonable turnaround time. With OCR, so all my documents are searchable. Thank you, eRecordsUSA!
Very professional. Scans quality is quite good considering the age of the documents. Great customer service, and very good turnaround time. Highly recommended.
I found eRecordsUSA and have been extremely pleased with the work they did, and are doing, for me. I gave them numerous unorganized boxes of genealogy records, miscellaneous documents of all shapes, sizes, quality, and kind, family photos of various vintages, even yearbooks from 1917 and 1918. They have efficiently, and very importantly, created quality scans of all the documents. For the books, they returned the books unharmed. The quality of the scans of photos from nearly 100 years ago, an...
ErecordsUSA was great! They provided us with high quality document scanning and printing and everything was done on time even when we gave them a tight window to work with. Everyone is very friendly and professional and very easy to work with it. They communicated with us very well and got all our scans done in time. I highly recommend eRecordsUSA
I can't imagine a better Newspaper scanning service provider than eRecordsUSA. They are fantastic! We had them scan our bilingual newspaper, El Tecolote, and it was not an easy job because in the early years of our publishing (1970s), the reader flipped the newspaper to get one language or the other. This job required a lot of careful work on the part of the eRecordsUSA staff. I honestly think this company beats every other scanning service in regard to quality and price. Super nice people too!
eRecordsUSA provided a great Magazine Scanning job in several missing issues of a magazine in two languages, and then applying dual-language OCR to make the text searchable. The quality of the scans was outstanding. Recommend them most highly.
Our company needed several magazine articles scanned - apparently a smaller than usual Magazine Scanning project for these guys - but they took it on nonetheless. Some of the pages in the first round of scans were slightly crooked, but they straightened and cropped the problematic pages quickly and efficiently, ultimately delivering great scans. The original magazines were returned in perfect condition.